K-BID Billing Procedures

BillandPay.com Payment Portal

K-BID uses BillandPay.com to send invoices and receive payments from affiliates.  BillandPay is a secure payment portal that allows you to easily access and pay invoices online through an ACH payment and gives you a complete view of your payment history and past invoices.   

After submitting the required new affiliate paperwork you will be sent an invitation to enroll in Bill and Pay (check your junk folder if you don't find it in your inbox) and set your B&P account to Auto Pay.  If you don't receive this invitation, please let K-BID know by sending an email to [e-mail]. 

Use this link to login and access your account:  https://www.billandpay.com/go/kbid

AutoPay Requirements

 K-BID requires that affiliates have the autopay feature turned on within BillandPay.  This ensures that invoices are paid by the due date.  You still have the ability to pay the invoice prior to the due date, and if so, the autopay feature will NOT deduct the payment twice.  

IMPORTANT: After enrolling in Bill & Pay, please follow these steps to activate auto pay:

1. Select the Auto Pay button on the top menu bar.
2. From the schedule drop down, select "on invoice due date." Click Continue.
3. Enter in the bank account information, for the account you want the money withdrawn from. Click Continue.
4. Read and Authorize automatic withdrawal. Click Confirm.

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Monthly Server Fee

Monthly server fees are billed on the 1st of each month and are due 30 days after the invoice date.  New affiliates will start receiving monthly server fee invoices after their 7th month of activation.      

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Marketing Invoices 

Marketing invoices are generated within 2 business days of receipt.  Marketing invoices are due within 7 days of the invoice date.   

Marketing rebate credits are credited on the next 1-2 billing cycles following the auction and will be notated with the appropriate Auction ID.  

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Buyer's Premium Billing

Buyers premium is billed twice each month and is based on the date that the affiliate has processed the bidder invoices.  Every bidder invoice processed within the system from the 1st - 15th of each month will be compiled and invoiced from K-BID by the 25th of that same month.  Similarly, each bidder invoice processed from the 16th - end of the month will be compiled and invoiced by the 10th of the following month.  

The process date for each invoice can be found on the List Invoices page within the auction.  

The following chart may help explain the billing process.  

Affiliates will be Billed	For Invoices Processed
By the 10th of Each Month	16th - the end of prior month
By the 25th of Each Month	1st - 15th of current month

BP invoices will be due Net 25 from the Invoice Date.  

BP invoices are calculated based on the invoices that have been processed by the affiliate within these billing periods.  Invoices will be sent via email and can be paid online using the following link: www.billandpay.com/go/kbid.  

Affiliates are required to submit payment for their BP invoices by the due date indicated on the invoice.  If for some reason there will be a delay in submitting the BP payment, the affiliate is responsible for notifying K-BID ([e-mail])prior to the invoice due date. The email should contain the BP invoice number, the reason an extension is being requested and a reasonable timeline for submitting the payment.  K-BID will contact the affiliate to discuss the issue further. Failure to communicate this information to K-BID will result in the suspension of the affiliate's publishing privileges after the due date passes.  In most cases the suspension will be temporary, as soon as the BP invoice is paid, publishing privileges will resume. However, affiliates who have a history of being suspended for late payments, will be required to activate auto pay within the BillandPay system.  K-BID will determine when the cost/benefit of maintaining the affiliate relationship no longer makes sense.

Affiliates with outstanding invoices, who have not responded to our communications and attempts to contact them, will be terminated.

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BP Billing Reports 

BP billing reports are accessible on the affiliate dashboard and will show you which invoices have been processed for each billing period. It is important to realize that this information will not be included on the invoice that you receive from K-BID, rather you should use this report to verify that the numbers are correct.  If you notice a discrepancy with your BP Billing Report and the Invoice that you received from K-BID, please contact us at [e-mail]  

To access your BP Billing Report, navigate to the affiliate dashboard and select the Reports/Tools tab.  

    

Select Buyers Premium by Billing Period and use the drop down to select the billing period to view.  Again, the periods run from 1st-15th and the 16th-end of the month.  

You will notice that this report will show you every invoice that has been processed within that period, the date which it was processed, and the total amount that you can expect on the BP Invoice from K-BID.