Overview

Affiliate Dealers (MN) and Out-of-State Affiliates

Affiliates who wish to sell titled/registered assets on K-BID must follow specific procedures and include certain details in their listings. These guidelines comply with Minnesota DMV/DNR requirements; however, it is the affiliate’s responsibility to include any additional information required by the State where the auction is held.

For questions about listing titled/registered assets, please contact

K-BID’s Title Department at [phone].

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General Requirements for Titled/Registered Assets

1. Vehicle Dealer Requirements

   • Vehicles sold through Minnesota-based auctions must be sold through a licensed auto dealer.
   • Affiliates conducting auctions outside Minnesota are responsible for knowing and following the applicable vehicle laws in their auction’s location.

2. Dealer’s License on File

   • K-BID must have a copy of the current dealer’s license if one is required by the State where the auction will take place.
   • The affiliate is responsible for providing K-BID with an updated license upon renewal.

3. Clear Title in Hand

   • Do not list a titled/registered asset without having a clear title on hand.
   • Promises of forthcoming documents are not sufficient for listing.

4. Accurate and Comprehensive Photos

   • Provide enough photographs to give bidders all relevant visual details.
   • Include pictures of dents, damage, missing parts, and any other unexpected flaws.

5. Complete and Accurate Descriptions

   • The description must include all required information for the type of vehicle (see “Information Requirements” below).
   • Fully disclose any functional or aesthetic issues.
   • Failing to provide details critical to a bidder’s valuation may be considered misdescription; affiliates cannot hold bidders accountable for assets that were misdescribed.
   • Transfer and Other Fees
     • For Minnesota-based auctions, transfer fees must be added as a fee on each lot.  Please see these articles:
       • Introducing: Lot Fee Groups 
       • Adding Fees
     • For out-of-state auctions, disclose any additional fees required by that State’s laws.
     • Fees charged should not exceed the actual amount required by the DMV.

6. Document Administration Fee

   • Doc admin fee up to state allowed maximum, must transfer a title to charge it. 

7. Reserves on Titled/Registered Assets

   • If an asset has a reserve price, it must be set in the K-BID software before the auction is published. (See Reserve Policy for details.)
   • A reserved asset that does not meet its reserve may be relisted a maximum of three times.
   • After the third time, the item can only be relisted without reserve.
   • A Reserve Not Met fee will be charged each time an asset does not meet reserve (even if the reserve is lowered after a bid has been placed, and the bidder opts not to purchase).

8. Prohibition on Seller Bidding

   • Affiliates must inform consignors (in their consignment contracts) that sellers are prohibited from bidding on their own assets.

9. Monitoring Bids

   • Affiliates are responsible for monitoring auctions and notifying K-BID immediately if there is suspicion of fraudulent or shill bidding.

10. Salvage or Prior Salvage Titles

    • Any salvage or prior salvage branding must be disclosed in the description.

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Information Requirements by Vehicle Type (Regardless of sale Location) 

We want buyers to have the information necessary to make an informed purchasing decision.  

Each titled or registered asset listing must include the following details in its description, based on the type of vehicle being sold.

1. Cars, Trucks, Motorcycles, Mopeds, Motorized Bicycles

• Year
• Make
• Model
• Indicated Miles
• VIN Number
• Plate Number (if applicable)
• Gross Vehicle Weight (for trailers and vehicles over one ton)
• Engine Number (for motorcycles)

2. Trailers / Semi-Trailers / Fish House Trailers

• Year
• Make
• Model
• Plate Number
• Permanent Registration Number
• VIN Number (note that some smaller trailers do not have VINs)

3. Boats

• Year
• Make
• Model
• Hull ID / Serial Number (some older boats may not have a hull ID)
• Boat Length
• Registration Number

RECOMMENDED DESCRIPTION DETAILS:  

4. Snowmobiles

• Year
• Make
• Model
• VIN / Serial Number 
• CCs 
• Registration Number (if available)

5. ATVs

• Year
• Make
• Model
• VIN / Serial Number
• CCs
• Registration Number (if available)
• Dry Weight
• Measurement (outside rim to outside rim of tires)

6. Mini Bikes / Dirt Bikes

• Year
• Make
• Model
• VIN / Serial Number
• CCs
• Horsepower
• Registration Number (if available)

7. Jet Skis

• Year
• Make
• Model
• Hull ID / Serial Number
• Length
• Registration Number

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Contact Information

For any questions or clarifications related to these requirements, please reach out to:

K-BID Title Department
Phone: [phone]

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Important: Remember, these are the minimum requirements per Minnesota DMV/DNR regulations. If your auction is in a different state, you may have additional or different legal obligations to meet. It is your responsibility as an affiliate to ensure compliance with all applicable state regulations.