K-BID Dealer Services - Step by Step Process

Affiliate Procedures - K-BID Providing Dealer Services

There is an attached PDF of these instructions on this page that we recommend printing off for reference. The title department can be reached at [e-mail].  

Auction Set up

• Auction must be complete and ready to publish and saved as Draft. This
includes all dates, location, contact number, lot descriptions, photos, etc.
• Titled/registered (T/R) assets must be listed in the first 25 lots.
• Removal must be scheduled M-Th between 10a – 4p or Fri. 10a – noon.
• There must be one business day between the close date and the removal date.

Lot Description Notes:

1. Must contain all the information listed on the AKB Title Overview for the asset
type: https://k-bid.zendesk.com/hc/en-us/articles/215146838-Overview

2. In addition, the description should contain information relevant for bidders to
determine conditions and values.

Lot Photo Notes:
In addition to photos of the t/r asset, make sure you take photos of:
License plate or permanent sticker (non-plated trailer) – must be able to see tab
expiration dates.
Pictures specifically of any damage or features that do not work.

All four sides of the vehicle.

Lot Category Notes:
T/R assets must be accurately categorized as the Vehicle Registration Form (the form
winning bidders must complete after the auction closes) is linked to the auction
category.
• Cars/Trucks/Motorcycles
• Commercial Vehicles
• Collector Vehicles
• RV/Campers
• Boats/Boat Trailers
• Trailers

After the auction is completely set up and saved as a Draft…..

Forward title work to K-BID Dealer Services
• Complete title work for every T/R asset must be scanned and sent to
[e-mail]
• The subject line on the email must state the Auction ID & Lot #s.
• All the title work for a lot must be sent together in the same email. Typical
documents for a T/R asset lot include:
a. Vehicle Consignment Form – Completely filled out and signed/dated by
the vehicle owner.
b. Title/Registration Card – Both front and back.
c. Lien Release (if applicable) - Both front and back.
d. Other documents as required.
Before forwarding to K-BID – make sure the VIN on all documents match.

Title Work/Auction Review

1. K-BID will review the submitted documents and contact the affiliate if additional
documents are required.
2. Lot descriptions and photos will be reviewed, and vehicle fees will be added.
3. K-BID notifies the affiliate the auction is OK to Publilsh.
4. Affiliate is sent a customized checklist for each T/R asset, detailing what and
when the original title documents will need to be returned to K-BID for processing
post-auction.
5. Affiliate must make sure they have enough special permit paper for the T/R
assets on the sale. If not, a request for more permit paper must be made immediately.

After Auction Closes – Prior to Removal Day/Time
1. Winning bidder invoices and Vehicle Registration Forms (VRF) appear on the
bidder’s dashboard. Bidders are informed the VRF must be completed and
submitted by noon the next business day.
2. K-BID adjusts the vehicle fees on the winning bidder invoice based on the
information provided in the VRF.
3. Affiliate needs to monitor the completion of the VRF (on the List Invoices page of
the auction. Invoices with T/R assets have a link ‘Bidder Supplied Information’,
that allows the affiliate to see if the bidder has submitted the VRF yet.)
4. If the winning bidder fails to complete and submit the VRF by noon, the affiliate
needs to contact the bidder and tell them to submit the form ASAP.
5. Affiliate prepares for the removal day, making sure they have printed off the
customized checklist and all the forms required for each lot. Tip: Highlight all the
places on the forms the winning bidder is required to sign.

Auction Removal Day

1. Using the completed VRF form, K-BID completes the PS2000/Vehicle Title Application (VTAP) & Permit in MN Drive.
2. The PS2000/VTAP and 60-day permit (if applicable) is/are emailed to the affiliate prior to the start of the removal.
3. The affiliate prints the PS2000/VTAP on regular copy paper and prepares the PS2000/VTAP for the winning bidder’s signature.
4. BEFORE, any of the title work is signed & permit is printed, make sure the
person picking up the vehicle is the same person listed on the PS2000/VTAP (driver’s
license must also match). The signature on the PS2000/VTAP and the copy of the driver’s license.  Only a signature should be completed by the buyer(s) on the title & PS2000/VTAP.
5. If applicable, the affiliate prints the 60-day permit on special permit
paper that is weather/tear resistant. K-BID provides affiliate with permit paper.
Permits must be printed on special paper using a laser printer.

Post Auction Removal
1. Affiliate must closely review the title work for each lot, making sure all the
documents on the checklist has been completed and signed appropriately.
2. K-BID must receive all the originally signed documents and the vehicle fees for
each lot within 8 days of the auction removal.  If an alternate removal for any of the lots occurs, all other paperwork must still be received by K-BID within the original 8 days.  
3. Vehicles Fees must be paid through Bill & Pay; invoices are not sent out for
vehicle fees.
4. When submitting vehicle fees through Bill & Pay, make sure the auction ID and
lot #s of the T/R assets are listed in the notes section.

Please ask questions! Do not assume if you do not know for sure. Incorrectly or
incomplete title documents take a lot of time and energy to fix!!